Communication is essential to all human activities and is critical to business success. For your SME to be successful, information must flow freely from your customers to the person most able to help them.
Effective external communication can mean the difference between happy customers who come back and customers who look for help elsewhere. In this article, we’ll look at how SME leaders and team members can master customer communication.
The way your business communicates with your customers starts with your brand. There is a reason your business exists, and that reason, as well as the passion you have for your business, should be reflected in your branding.
Always listen to the industry and your customers, and make sure your branding applies to the industry where it operates. This is not something to set and forget. You must also stay up to date with both industry changes and technology changes to ensure you are keeping up with the needs of your customers. This means giving your customers enough options to communicate with you.
In the early days of the internet, you could communicate with online customers through email and by adding your phone number to your website. Now, there are so many more options. You don’t have to use all of them, but you should prioritize those your customers use and prefer.
This could include a simple email link that sends emails directly to a product expert’s inbox. It could include a chatbot that answers customers’ questions when your agents are busy or off work. If you are active on social media, it could also include direct messaging.
There are many potential customer communication options, but let’s get back to your phone and your phone number. In the early days, website owners didn’t have click-to-call, but it is something you should use now. It will allow customers to click a link on your website and either call you directly from their mobile phone or open the default phone app on their computer. That way, they don’t have to remember your number.
With a vanity number, your customers will remember your number more easily. Also, some vanity phone numbers come with a virtual phone system that makes managing your phone calls simpler. With a few clicks online, you can forward your number to the team best suited to help in a few seconds.
Making it easier for customers to contact you is a good start, but sometimes you really need feedback and should ask for it. It is one of the best ways you can improve customer service, products, and the methods you use to communicate with customers.
For example, you can ask customers to fill out a survey after they communicate with your agents. This will help you see what your customers think you can improve, so you can change things for the better.
It doesn’t even have to be this formal. By having your agents ask customers for their thoughts during their current phone session, you will not only get good feedback but also show customers they are important to your business.
Customers contact your business because they have questions they need answered or issues they need solved. They expect the members of your team to provide the help they need. If not, much of your effort in making communication easy will be wasted. Your staff must be trained from day one to find applicable information quickly, keep customer data confidential, and handle challenging customers.
The right technology can also help make communication with customers easier. Chatbots can help customers while agents are busy. A virtual phone system like the one that comes with some vanity phone numbers can make it simple to forward calls to landlines, cell phones, or voicemail to ensure your customers get connected to the right place and get the help they need as soon as possible.
Communication with your customers is more than just giving them the ability to contact you. It begins by having a brand and message that speaks to their needs, so they want to contact you. After that, you want to make sure to give them every option to contact you with their questions and issues. Finally, well-trained agents and modern technology can make the whole customer communication process smoother.